Auto Leasing
Lease Accounting, Residual Value & Payroll Solutions Built for Auto Leasing Companies
Leasing profitability lives and dies on accurate residual value assumptions and precise depreciation tracking. Any small error will compound fast across a fleet. We handle your bookkeeping, tax prep and payroll using leasing specific practices, so your margins stay protected as your portfolio grows.
Accounting
Auto leasing carries accounting complexity most bookkeepers aren’t equipped to handle. We bring the specialized tracking your business needs, per vehicle and across your full fleet.
Bookkeeping
- Our team specializes in lease vs. loan accounting treating operating leases and finance/capital leases correctly. The misclassification of leases can materially affects your balance sheet.
- Using residual value tracking, we can project end-of-lease vehicle values tracked against actuals over time. We can also flag variances before they affect profitability.
- Per-vehicle depreciation schedules are tied to lease term and milage assumptions. We track these individually rather than in aggregate.
- Unit level tracking focuses on financing costs, maintenance and insurance. These are tracked per vehicle or per contract, not just company wide.
- Our team handles lease specific cash flows. Down payments, acquisition and disposition fees, mileage overage charges and early termination penalties, all managed accurately.
Tax Prep
- We correctly apply lease sales/use tax whether you pay state taxes each month or pay the total tax upfront.
- Tax depreciation tracking using accelerated depreciation (MACRS) tracked separately from book depreciation. We do this because leasing companies typically retain vehicle ownership.
- We offer 1099 reporting for vendors, maintenance providers and referral or commission arrangements.
HR & Payroll
- Our team administers sales, leasing agent commission and bonus structures.
- We classify workers as employees distinguishing between independent contractors, including finance/insurance producers and referral agents.
- We provide licensing compliance. Finance and lease originator licensing tracked where required, similar to loan officer requirements.
- Our team provides commission heavy payroll processing. Variable commission and bonus payouts calculated correctly alongside base pay.
- Multi-location payroll is used across dealership or branch locations.
Margins depend on accurate residual value and depreciation assumptions, precise books directly protect profitability. Using correct multi-state tax handling avoids some of the industry’s most common and costly filing errors. Our team works hard to make sure you have a solid foundation to grow!
Analysis
Once your books are accurate, we help you turn fleet and portfolio data into pricing and growth decisions.
- Residual value analysis compares actual vs. projected end-of-term values to refine future lease pricing.
- Portfolio performance segmentations identifies which asset types, lease terms or customer segments are most profitable.
- Delinquency and risk analysis catch early warning sings of default across your lease book.
- Utilization analysis finds the right size fleet or equipment inventory levels based on actual usage data.
Management
As your leasing portfolio grows, we help you build the sales structure and trained team to scale it.
Procedure Development
- Sales team structure and incentive/commission plan design.
- Standard operating procedures for underwriting, originations and lease servicing.
- Succession planning for owner operators and leadership transitions.
Training
- Sales and leasing agent onboarding and training.
- Compliance training on lease disclosure requirements and fair lending practices.
- Ongoing training as underwriting or residual policies evolve.
Grant Writing
- Small business expansion and economic development grants.
- Fleet electrification and clean vehicle incentive programs.
- State and federal rebates for low emission or alternative fuel equipment.
Who We Serve
“Our mission is to help business owners and organizational leaders to achieve total financial clarity and operational confidence. By delivering accurate bookkeeping, specialized fund accounting, and end-to-end HR and advisory support. We serve as a reliable and knowledgeable partner, freeing our clients to focus on expanding their vision and serving their community.”
Our Clients Succeed!
ProBusiness Group moved our organization from indebtedness to significant cash reserves. Every promise they made was fulfilled day or night, they were always there.
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